PURPOSE OF VISUAL/AUDIO AIDS
IS YOUR VISUAL/AUDIO AID ...
Appropriate?
For audience? For occasion? For presentation?
Supporting your main points?
Understandable?
Imaginative/innovative?
Visible?
Neatly prepared?
CONSIDERATIONS FOR DESIGNING YOUR VISUALS
PREPARATION
USAGE
(Photo credit: clineberry.wordpress.com/2011/02/21/visual-aid-shmisual-aid)
- to aid listener comprehension and retention (up to 60% increase)
to explain a process - to simplify complex data
- to keep listeners on track
- to gain attention and maintain interest
- to describe an object
- to dramatize a point
- to channel nervous energy
IS YOUR VISUAL/AUDIO AID ...
Appropriate?
For audience? For occasion? For presentation?
Supporting your main points?
Understandable?
Imaginative/innovative?
Visible?
Neatly prepared?
CONSIDERATIONS FOR DESIGNING YOUR VISUALS
- Your purpose/goal
- The communicative potential of the aid
- The nature of your audience
- Consider all of the demographics and design visuals accordingly
- The nature of the occasion
PREPARATION
- Remember, YOU are the speaker. Your visuals are your accessory
- Must be simple, clear and neatly prepared
- Use few words.
- Fonts must be large enough for entire room to see easily
- Choose colors that are easy to read
- Have filler slides, blank slides or plan to mute the screen where necessary
- Have a final/closing slide
- Make your visuals as sophisticated as your audience
- Limit the gimmicks
- Be prepared to compensate orally for any issues related to your visuals
- PRACTICE with your visuals as much as possible/time them if necessary
- Have a back up
- Handouts: have extra copies; plan when they will be given out
- Using an assistant? Remember to introduce them. Arrange their help in advance if possible
- If it seems complicated now, it will be worse during the presentation-simplify it as needed
USAGE
- Check equipment in advance. Know how to operate the remotes. Check volume, settings, etc.
- Have materials in place before you begin
- Talk to your audience, not your visual aid
- Place yourself so that you can refer to the screen and still allow entire audience to see you and the visual
- Allow audience time to see and understand the visual
- Do not allow the visual to do the “talking” for you
- Avoid merely reading/showing the visuals. They should be brief enough that it will be necessary for you to expand on them
- Time your slides correctly. Only show the slide that coincides with the point you are discussing.
- Use a filler/neutral slide or mute the screen until next slide is needed if necessary. It’s a distraction when the visuals don’t coincide with what is being presented.
(Photo credit: clineberry.wordpress.com/2011/02/21/visual-aid-shmisual-aid)
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